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Privacy Policy

Last updated:

13 September 2023

 

1. What is a Privacy Notice?

Your privacy is important to us. This Privacy Notice applies when you visit or use our websites, apps and other services, including events, that refer or link to this privacy policy (each, a “Service”). This privacy Notice may be supplemented by additional privacy statements, terms or notices provided to you. When we process your personal data we will comply with relevant data protection and privacy legislation.

 

Your personal data includes all the information we hold that identifies you or is about you. It does not include data where the identity has been removed (anonymous data). More information about the types of personal data we collect from you is set out below.

 

Everything we do with your personal data counts as processing it, including collecting, storing, amending, transferring and deleting it. We will comply with the relevant legislation to make sure that your information is properly protected and used appropriately.

 

2. Who are we?

Africa Sky Runners is a trading name of the legal entity Fly Africa Safaris, and this Privacy Notice is issued on behalf of the Fly Africa Safaris so when we mention “Africa Sky Runners”, “we”, “us” or “our” in this Privacy Notice, we are referring to the company that is responsible for processing your data.

 

Fly Africa Safaris (Pty) Ltd (company registration number: 2023/826403/07) of 114 Main Road, Greyton, and its affiliates are deemed data controllers. However, where we are provided with information from a third party or a customer relating to a passenger that we are arranging a charter for we are data processors and will only process such data in accordance with the third party’s or the customer’s instructions.

 

3. What personal data do we collect?

Customers

When you purchase a service, purchase a product, contact us or complete an online form, we may collect a variety of information, including, but not limited to; your name, title, job title, mailing address, telephone number, email address, passport details, credit/debit card or bank details.

We process most of your information on the grounds of the fulfilment of our contract with you, namely to confirm your order, contact you about delivery of services, arrange for your payment to be processed and provide you with the products you have purchased. We may also use your personal data for our legitimate interests, including for the purposes of fraud protection and for training and quality.

 

Special category data is a category of personal data which requires more protection because it is sensitive in terms of applicable law, such as data concerning health or aircraft performance such as passenger weights.

Health data will only be processed for the purposes of ensuring your safety prior, during and after a flight, and where we have received your consent. By providing this sensitive personal data to us, you explicitly agree that we may collect, use, share with third parties (such as airlines) and transfer such data.

 

Website Visitors

Where you use the website www.africaskyrunners.com , in order to improve the Website and the products and services we offer, we may collect technical data such as IP addresses and cookie ID. For more information around how we use cookies please see our Cookie Policy.

 

Suppliers, Business Contacts and Visitors to our Premises

If you work for one of our suppliers or are one of our business contacts, we usually process your name and business contact details, such as your business email address and phone number and the address of your organisation. We process the information on the grounds of our legitimate interests in maintaining our relationship with you or in limited circumstances, on the grounds of fulfilment of a contract with you or to comply with a legal obligation imposed on us.

 

4. How is personal data collected?

Customers, Suppliers and Business Contacts

Direct Interactions

You may give us your personal data by filling in forms on our Website or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you: place an order for our products or services; submit a query about our products or service whether on our Website or by email or phone; request for marketing to be sent to you; or give us feedback or contact us for any other reason.

 

Third Parties

We may collect your personal data from third parties, such as our customers who may be providing your passenger details for the purpose of arranging a charter. We may also collect information from publicly available sources (such as tourism associations and CIPC) and data suppliers to validate or supplement the information we hold.

 

5. When will we contact you?

In relation to any service, product, activity or online content you have signed up for in order to ensure that it can be delivered or provided, e.g. to ensure payment of your charter, offer other charter related services or upgrades, or to enquire whether you’re in need of our services;

In relation to any correspondence we receive from you or any comment or complaint you make;

  • To invite you to participate in voluntary surveys.

  • To update you on any material changes to policies and practices.

  • To keep you informed periodically on relevant products and services that we think may be of interest to you. Types of communication include quarterly newsletter updates, Cloud magazine or emails such as empty legs and charter availabilities.

 

We will only send you marketing material if we are entitled to do so under data protection and privacy legislation, which usually means we either have your consent to send you marketing, we send it to you because you are one of our existing customers, or on the ground of Legitimate Interest. You can unsubscribe to our marketing communications at any time, either by clicking “unsubscribe” in any marketing email we send to you or by contacting us using the contact details at the end of this Privacy Notice.

 

6. How long do we keep personal data?

Customers

Your personal data is retained for the duration of our relationship with you, or no more than 6 years from the date you place your order. This enables us to deal with maintaining business and financial records, resolving disputes or warranties. After that date your personal data will be deleted or anonymised so that it is no longer personally identifiable. Your information will be kept securely at all times.

 

Suppliers and Business Contacts

Your personal data is retained for the duration of our relationship with you or the organisation for which you work. Please let us know if you leave the organisation or if your details change. If we receive notification from you or your organisation that you no longer work at that organisation, or if we no longer maintain a working relationship with your organisation, we will delete your information from our system.

If we are corresponding with you as a potential supplier, we will retain your details until we receive notification from you or your organisation that you no longer work at that organisation or until we no longer correspond with the organisation for which you work.

 

 

7. Who we share personal data with?

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. Below is a list of potential third parties that we may share your personal data with.

 

Our service providers

This includes external third-party service providers, such as accommodation or experience providers; an airline for when you book a flight; accountants, auditors, experts, lawyers and other outside professional advisors; IT systems, support and hosting service providers; printing, advertising, marketing and market research and analysis service providers; document and records management providers; technical engineers; data storage and cloud providers and similar third-party vendors and outsourced service providers that assist us in carrying out business activities.

Governmental authorities and third parties involved in fraud prevention and law enforcement

We may share Personal Information with governmental or other public authorities (including, but not limited to, courts, law enforcement, tax authorities and criminal investigations agencies); and third-party civil legal process participants and their accountants, auditors, lawyers and other advisors and representatives as we believe to be necessary or appropriate: (a) to comply with applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions; (e) to protect our operations or those of any of our group companies; (f) to protect our rights, privacy, safety or property, and that of our group companies, you or others; and (g) to allow us to pursue available remedies or limit our damages.

 

Mergers and acquisitions

To the extent that it is necessary, third parties to whom we may choose to sell, transfer or merge parts of our business or our assets may gain access to your personal data. Alternatively, we may seek to acquire other businesses or merge with them at which point they may also gain access to your personal data. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this Privacy Notice.

Whenever we transfer your personal data we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is in place:

  • we will only transfer your personal information to countries that have been deemed to provide an adequate level of protection to it by the relevant authorities; or

  • we may make the transfer of your personal information subject to specific contractual provisions which ensure it is suitably protected.

Please contact us if you want further information on the specific methods used by us when transferring your personal data.

 

8. How do we keep personal data secure?

We are committed to keeping your personal data safe and secure from unauthorised access, unauthorised alterations, disclosure or destruction of information that we hold.

Our security measures include:

  • encryption of our services and data;

  • review our information collection, storage and processing practices, including physical security measures;

  • access control restrictions for personal information;

  • contractual confidentiality and processing agreements for employees and/or third parties who may require access to personal data; and

  • internal policies setting out our data security procedures and training for employees

 

9. What rights you have in relation to personal data?

We do not carry out any automated decision making using your personal data (i.e. making a decision without any human involvement), nor is your personal data used for any profiling purposes.

Under certain circumstances, by law you have the right to request access to your personal information, request correction of the personal information that we hold about you, request erasure of your personal information where there is no good reason for us continuing to process it, object to processing of your personal information and there is something about your particular situation which makes you want to object to processing on this ground, request the restriction of processing of your personal information or request the transfer of your personal information to another party.

You have the right to withdraw your consent to the processing of your personal data at any time. To withdraw your consent, please contact us using the contact details below. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so.

These rights apply for the period in which we process your data. There are certain caveats and exemptions to those rights which mean that in some circumstances you may not be entitled to exercise them, if we believe that is the case upon receipt of a request from you, we will let you know.

 

10. Need to contact us?

For any queries or comments about this Privacy Notice or updates, amendments and corrections to your records, or for personal data requests, please contact info@africaskyrunners.com.

If you wish to make a complaint about how we use your information, please contact our management team. You can also contact the local data protection authority.

 

11. Changes to Privacy Notice

We will occasionally update this Privacy Notice in accordance with business and legal requirements. We will post a notice of any material changes on our website, and where appropriate, notify you using the contact details we hold for you for this purpose. We encourage you to periodically review this Privacy Notice to be informed of how we use your information.

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